ET EMR Bidbook Communication Coordinator

 

The organization

The Project Einstein Telescope

The underground Einstein Telescope will be Europe's most advanced observatory for gravitational waves. It will allow researchers to hear black holes collide and gain knowledge about the early universe. The Netherlands, Belgium and Germany are jointly studying whether to host this world-class observatory.

See https://www.einsteintelescope-emr.eu/ for more info.

The ET EMR Project Office

A joint candidacy of the Netherlands, Belgium and Germany requires good preparation. Therefore, many partners are working together and investigating the suitability of the subsurface, the network of interested companies and knowledge partners and the expected yield of the Einstein Telescope.

At the ET Ministerial Conference 26 September 2023 in Brussels, delegates from Belgium, the Netherlands and the German state of North Rhine-Westphalia agreed to prepare a bid book and form a joint consortium to establish the Einstein Telescope in the Meuse-Rhine Euroregion. The ET-EMR Taskforce has been assigned several tasks, including preparations for the bidbook.

The ET-EMR Project Office is responsible for providing all feasibility studies (civil engineering, geology, environmental planning and costs) to realize the Einstein Telescope in the Meuse-Rhine Euroregion.

The ET-EMR Project Office started in January 2023. Below is the organisational chart of the Project Office (ET-EMR Project Office). The Bidbook Communication Coordinator is member of the ET-EMR Bidbook Team.

The position of the ET-EMR Bidbook Communication Coordinator

The Bidbook Communication Coordinator will be part of the ET-EMR Bidbook Team and will support the internal coordination and production of the Bidbook’s narrative communication. The role focuses on consolidating input from expert groups, ensuring consistency of the Bidbook narrative, and facilitating communication workflows within the Bidbook process. The ET-EMR Bidbook will be handed in 31st December 2026.

Responsibilities include:

  • Structuring, aligning and preparing narrative communication materials for the ET-EMR Bidbook, based on input from the Bidbook Team, the Working Group International Partner Strategy (IPS), the Science & Technology Roadmap team and other relevant committees.
  • Participating in the IPS working group to gather information, ensure alignment of content, and translate IPS-related inputs into coherent narrative elements within the Bidbook.
  • Coordinating internal alignment and information exchange related to Bidbook communication activities, including planning, review cycles, documentation of inputs and preparation of narrative sections.
  • Supporting externally assigned copywriting by providing consolidated source materials, ensuring internal consistency of the narrative, and safeguarding alignment with the approved Bidbook outline and messaging guidelines.

Assignment:

  • The Bidbook Communication Manager will be part of the ET-EMR Bidbook Team and in this position will be responsible for the narrative communication for and about the Bidbook. That includes:
    • Developing a general and target-specific narrative for the ET-EMR Bidbook derived from preliminary narratives that have been drafted by the Bidbook Team, the Working Group International Partner Strategy, the Science and Technology Roadmap, the Valorisation and Impact Expert Committee and the Assembly of the European Grouping of Territorial Cooperation.
    • Supporting the international activities of the DoI-partners in cooperation with the Working Group International Partner Strategy while further developing the definition of targets, target groups and a European and international narrative.
    • Providing the narrative and strategic framework for the ET-EMR Bidbook as integral part of the overall ET-EMR Bidbook outline while coordinating externally assigned copywriting.

Mandate:

  • Act as direct and single point of contact for the Client; Chair and Working Group IPS.
  • Oversee all Bidbook Communication activities within the ET EMR Project Office.
  • Aspire to coordinate related communication activities with the DoI partners.
  • Report to the Bidbook Manager as member of the Bidbook team.

Practical information:

  • Work location: Maastricht, Duboisdomein 30 (on-site at least 2 days a week).
  • Duration: to 31-12-2026, 0,6 FTE (24 hours per week).

Your profile

  • Academic degree in political and/ or communications sciences;
  • Senior-level project management skills and experience;
  • A high developed political antenna and governance sensitivity;
  • Highly developed analytical, presentation and collaboration skills;
  • Highly experienced with communications, diplomatic lobbying, city/region branding and stakeholder management.
  • Excellent oral and written communication skills in the English language. Skills in German, French and/ or Dutch language are highly appreciated;
  • Flexible in a fast-changing project structure and context;
  • Travel willingness.

Offer

  • Opportunity to contribute to a site assessment with transregional and European relevance.
  • Possibility to be part of an international and innovative project and work environment.
  • Options for mobile working.

The candidate will be employed by the NWO-I foundation: Employment regulations: CAO, IR and pension – NWO-I. The position corresponds with scale 12 senior advisory positions.

Information
For further information please contact Paula Beger, PhD – Bidbook Manager Einstein Telescope – Euregio Meuse-Rhine: p.beger@nikhef.nl

Application
To apply, you can fill in the template below. Please be prepared to upload a CV and motivation letter. We accept applications until and including 12th of  January 2026. 

The selection process will be conducted in two stages.

  1. Written Task: All eligible applicants will be invited to complete a written assignment designed to assess relevant skills and competencies.
  2. Oral Interview: Based on the evaluation of the written task, shortlisted candidates will be invited to participate in an oral job interview.

Only candidates who successfully complete the written task will be considered for the interview stage.

Acquisition for this position is not appreciated.